Knowledgebase : PayClock Online Software
 

PayClock Online Exports PayClock Online has several standard payroll export interfaces to accommodate the most commonly used payroll and accounting software systems. Some of the interfaces export hours to a file to import into the payroll software. O...
The fingerprint sensor on the CT72 is in constant human contact and tends to accumulate dust, grime and other foreign particles on the scanning device. With extensive usage, like any other electronic device a fingerprint sensor can get damaged. USING INDU...
PayClock Online is designed so that the startup process is simple and straightforward. Using the provided startup tools will get the system up and running quickly. The Setup Assistant is one of the tools that allows the migration of existing data and al...
YOU MUST VERIFY THAT YOUR COMPUTER AND NETWORK MEET THE REQUIREMENTS BELOW IN ORDER TO RUN AND ACCESS PAYCLOCK ONLINE: REQUIREMENTS * OPERATING SYSTEM: * Microsoft Windows 32-bit or 64-bit * Vista * Windows 7 * Windows 8 * Windows 10 * S...
The setup of the CT72 terminal is a two part process. First you must define the CT72 terminal in the PayClock Online software. Then finish the setup at the CT72 terminal itself. NOTE: Record the serial number from the terminal, this will be used in the s...
YOU MUST VERIFY THAT YOUR NETWORK MEETS THE REQUIREMENTS BELOW IN ORDER FOR THE PC600 TO HAVE ACCESS TO PAYCLOCK ONLINE: REQUIREMENTS: * ŸINTERNET CONNECTION: High Speed Broadband Connection Required! * ŸNETWORK INTERFACE: LAN Network connection w...
A new Standard Export called Payroll Based Journal has been added to PayClock Online (not available in desktop version of software). The Payroll Based Journal (PBJ) export is used by the medical field to report worked time to the Federal Government. The P...
The PayClock Online Setup Assistant allows you to migrate your data from PayClock Version 6 and 5. There is also an option to import employee information from a CSV file. (*NOTE: The Setup Assistant and PayClock Online related applications are no longer...
PayClock Online has several standard payroll export interfaces to accommodate the most commonly used payroll and accounting software systems. Some of the interfaces export hours to a file to import into the payroll software. Other interfaces transfers em...
The PayClock Online Setup Assistant is used to setup the integration with the QuickBooks desktop payroll program. The Setup Assistant must be installed on the computer where QuickBooks,is installed. (*NOTE: The Setup Assistant and PayClock Online relate...
With a CT72 time clock unit you can allow the employees to clock in a variety of ways. With the CT72 you can choose Allow Badges, Allow Pin Number, and/or Allow Fingerprints. You can change the validation type your employees use in the Payclock Online. To...
PayClock Online can be set up to automatically close pay periods after a certain number of days. To enable this feature you will need to: * Click the SETUP tab at the right and choose PAY CLASS from the menu. * Highlight the Pay Class name. Only one ...
Payclock Online Enterprise has the option to build a holiday calendar so that holidays can automatically be applied to Employee Timecards on specified dates. To apply a holiday calendar to a payclass: * Click on the SETUP option at the left of the scr...
By default Payclock Online is set to display every available column on the timecards. If a specific item is not used you may wish to not view that in your timecards. To remove columns in an Employee Timecard: * Click on the TIMECARDS option from the le...
If you have not validated your email address from the login screen to have the _Forgot My Password_ option available to you the process to have your password reset will be submit an email to passwordreset@lathem.com. The e-mail must contain: * Your Com...
Payclock Online has the option for a Web Portal or Mobile App for each employee so that they can view only their timecard and clock in and out with a web browser. To set this up per employee: FOR THE WEB PORTAL : * Click on EMPLOYEES at the left. *...
Sometimes the PC600 can get an incorrect Time sync due to the Time Zone being incorrect in Payclock Online. To change the time zone in Payclock Online: * Click CLOCKS at the left and select MANAGE CLOCKS from the menu. * Select the PC600 unit in the ...
To make a change to an export that has already been setup in Payclock Online: FOR QUICKBOOKS, PEACHTREE SAGE 50 ACCOUNTING OR SIMPLY ACCOUNTING PAYROLL : * On the same computer that the Payclock Agent is installed, right click on the agent. * Click...
With a FaceIN, depending on your model, you can clock in a variety of ways. With the FR700 you can choose Face, Pin and Face, Badge and Face, and Badge Only. With the FR650 You can choose Face or Pin and Face. You can change the verification method your ...
PayClock Online generally displays and prints reports by pay period. However, if a specific date range is needed, the software has the ability to pick a custom date. To do so: * Select and Run the desired Report to open it. * Click the down arrow to ...
The USB Functions Menu on the FR700 can export punch data to a USB Thumb Drive and import it into the PayClock database using the PayClock Agent software. This would normally be done if the clock and computer are not setup to communicate directly. Due to...
PayClock Online can be set up to allow employees to punch in and out for lunch or automatically deduct a specific amount for a lunch break if an employee forgets to punch. To set the lunch break to do this: * Click the SETUP tab at the right and choose...
PayClock Online can export payroll data from the PayClock database to import into ADP PC/Payroll. Before starting the ADP PC/Payroll Export Setup Wizard specific information must be obtained from the ADP PC/Payroll software. To setup the export: * Clic...
PayClock Online can export payroll data from the PayClock database into Preview By PayChex. Before starting the Preview By PayChex Export Setup Wizard specific information must be gathered. After the necessary information for Preview By PayChex is determ...
The setup of the PC600 terminal is a two part process. First you must define the PC600 terminal in the PayClock Online software. Then finish the setup at the PC600 terminal itself. NOTE: Record the serial number from the terminal, this will be used in th...
PayClock Online can export payroll data to a file to import into PayChex Paylink For Windows. Before starting, specific information must be gathered about PayChex Paylink For Windows. After the information is obtained: * Click the EXPORTS tab at the ri...
PayClock Online can export data into a file that can be imported into Complete Payroll. Before completing the wizard specific information must be gathered about Intuit Complete Payroll. After the information is obtained the export can be setup. To setup ...
PayClock Online can export data to a file to import into Rapid Payroll. Before completing the setup wizard, specific information must be gathered about Rapid Payroll. After the information is obtained, the export wizard can be setup. To setup this export...
PayClock Online can export data to be imported into Fortune 1000 (ACOMBA.) Before starting the export setup, specific information must be gathered about the payroll software. After the information is obtained please proceed to setup the export: * Click...
PayClock Online can export payroll data that can be imported to the PayWork Payroll. Before starting the export setup specific information must be gathered about PayWork Payroll. After this information is gathered: * Click the EXPORTS tab at the right....
PayClock Online can export payroll data into Payroll 1. Specific information must be gathered about Payroll 1 before data can be exported. To setup the export: * Click the EXPORTS tab at the right. * Click NEW. * In the Add New Payroll Export windo...
PayClock Online is a major advancement of the PayClock Product Line to enhance the reliability, performance and ease of use with PayClock terminals. It has a variety of standard rounding rules for rounding punch times. In PayClock Online rounding rules r...
With Payclock Online your FaceIN terminal can be set up to poll automatically. To set this up: * Click on the CLOCKS tab at the right and select MANAGE CLOCKS. * Click on your FaceIN Terminal in the list to the left. * Click on the POLL/UPDATE SCHE...
The PayClock Online Setup Assistant is used to setup the communications with Face Recognition or PC100 terminals. The Setup Assistant should be installed on a computer that is on the same network as the Face Recognition or PC100 terminal. (*NOTE: The Se...
The PayClock Online Setup Assistant is used to setup the communications with a PayClock USB terminal. The Setup Assistant must be installed on the computer where the PayClock USB terminal will be connected. HOW DO I SETUP A PAYCLOCK USB TERMINAL? * Fr...
At the end of setting up an export with Quickbooks, the employees in Payclock Online are mapped to match the employees in Quickbooks. This is useful so that everytime a change is made in Quickbooks it is synced over to the employee's profile in Payclock....
With Payclock Online certain exports require an agent to be installed on the same computer as the payroll software. If you are using Quickbooks, Peachtree, or Simply Accounting and the computer is replaced a new agent will need to be installed and the ma...
With Payclock Online, FaceIN terminals and the PC100 are all polled using the payclock agent. If the computer is replaced a new agent will need to be installed and the managing agent will need to be changed on Payclock Online. To do this: * Install the...
Payclock Online reports are shown in the order of Regular, Overtime 1, Overtime 2, Overtime 3, Sick, Holiday and Vacation by default. Columns can be re-arranged as needed to show in a different order. To change the column order: * On the Reports tab, c...
Payclock Online Enterprise has the option to build a holiday calendar so that holidays can automatically be applied to Employee Timecards on specified dates. To setup a holiday calendar: * Click on the SETUP option at the left of the screen. * From t...
Payclock Online Enterprise has the option to build a holiday calendar so that holidays can automatically be applied to Employee Timecards on specified dates. Sometimes different employees within the same payclass have different holiday rules so specific ...
In Payclock Online Enterprise custom rounding rules can be built and then applied to a particular payclass or shift to round an employee's punches on a timecard. To build a custom rounding rule: * Click the SETUP option at the left of the screen. * I...
PayClock Online is our new Cloud Based software with the name in time manament you have learned to trust. Here is a feature comparison of PayClock Online Standard and PayClock Online Enterprise. PAYCLOCK ONLINE STANDARD PAYCLOCK ONLINE ENTERPRISE ...
Some users with Payclock Online will continuously get an error when trying to generate reports. This usually can be repaired by clearing the temporary internet files in their web browser or by ensuring the ports that Payclock Online requires [1] are op...
PayClock Online has several standard payroll exports [1] for the most commonly used payroll software packages. Custom Payroll Exports can also be created for PayClock Online. To have a custom export written: * Download the and complete the CUSTOM EXP...
Payclock Online can be accessed from any major web browser. There is also an option to install a shortcut to Payclock Online on a computer's desktop. To install the shortcut: * Log into Payclock Online through a web browser. * In the upper left han...
In Payclock Online the column order for the Employee List on the Timecards tab shows; Employee Number, Total Time, Total Wages, Regular, Overtime 1, Overtime 2, Sick, Holiday, Vacation, Personal and Other by default. The order is changeable by using th...
CHECKING THE PC600 TERMINAL VERSION Not all versions of the PC600 terminal are compatible with the PayClock Online software. The PC600 terminal must be running version 2.0.1.10 or later to be compatible with PayClock Online. To check the version of...