New Feature: Mobile Geofencing in PayClock Online

Overview

We’re excited to introduce Mobile Geofencing in PayClock Online!

This new feature allows you to set up geographic boundaries around your work locations. When employees clock in or out using the mobile app, the system checks whether they are within the assigned area.

• Works with mobile app punches only
• No additional cost for current customers
• Helps improve time tracking accuracy and accountability

Before You Begin

Make sure the following requirements are met before setting up geofencing:

• Mobile GPS Requirements are enabled in system settings
• Employees are using the latest version of the mobile app
• Location services are enabled on employee devices

How Geofencing Works

You can choose how strictly geofencing is enforced:

Require Geofence to Punch (Strict)

• Employees must be inside the geofence to clock in/out
• Punches outside the area are blocked

Require Geofence If Available (Flexible)

• Employees can still punch outside the area
• Punches are flagged for review

How to Set Up Geofencing

Step 1: Enable Geofencing

1. Go to System Settings
2. Select Mobile
3. Enable Mobile GPS Requirements
4. Choose your geofencing mode:
   • Require Geofence to Punch
   • Require Geofence If Available

Step 2: Create a Geofence

1. Go to the Geofencing section
2. Click Add Fence
3. Enter a Geofence Name
4. Enter the full address (including zip code)
5. Set the radius:
   • Minimum: 100 meters (328 feet)
   • Maximum: 1 mile (1,609 meters)
6. Click Save

Step 3: Assign Employees

1. Go to the Assignments section(Under Geofence settings when creating or editing a fence)
2. Select employees, departments, or locations
3. Save your changes

Note:

• Employees can be assigned to multiple geofences
• If they are inside any assigned fence, they can punch

Employee Exceptions & Overrides

If an employee has GPS accuracy issues:

1. Go to the employee profile
2. Navigate to Access > Details
3. Adjust the geofence radius for that employee

This only affects that individual—not the entire fence.

Viewing Punch Locations

You can review where employees clocked in/out:

• Open the employee time card
• Use the GPS flyout view

Map indicators:

• Green circle = Geofence area
• Orange marker = Employee punch location

Helpful Tips

• Always enter the full address with zip code for best accuracy
• Avoid using “Use My Current Location” when setting up fences
• Zoom in on the map to confirm correct placement

Important Notes

• Geofencing applies to mobile app punches only
• Web and physical clock punches are not affected
• Geofences are circular only (no custom shapes)

FAQ

Does geofencing cost extra?
No, it’s included at no additional cost.

Can I create multiple geofences?
Yes, there is no limit.

Can employees be in more than one geofence?
Yes, and they can punch inside any assigned fence.

Can employees edit geofence settings?
No, only administrators can manage geofences.