Understanding Reports In PayClock Version 6

• Payroll Reports
• Attendance Reports

• List Reports
• Schedule Reports

• Management Reports
• Administrator Reports

Payroll Reports

Department Totals Report

The Department Totals Report lists each department set up in PayClock and the hours and wages for a selected pay period. The date range is selectable for a single pay period or for a custom date range. The Departments are listed in alphabetical order.

Employee Details Report

The Employee Details Report lists each employee's punches, any non-worked time and the totals for a selected pay period. This report is sorted by employee name. The date range is selectable for a single pay period or for a custom date range. Notes are also displayed on this report.

Employee Timecard Report

The Employee Timecard Report lists each employee's punches, any non-worked time and the totals for the selected period with a signature line for an employee signature. This report is sorted by employee name. The date range is selectable for a single pay period or for a custom date range. Notes are also displayed on this report.

Employee Totals Report

The Employee Totals Report breaks down each employee's pay codes by day for a selected pay period. This report is sorted by employee name. The date range is selectable for a single pay period or for a custom date range.

Period Totals Report

The Period Totals Report breaks down each employee's total hours and wages for the selected period by pay code. The report can be grouped by department and lists employees alphabetically by default. The date range is selectable for a single pay period or for a custom date range.

Attendance Reports

Employee Absentee Report

In a calendar view, the Employee Absentee Report displays the type of non-work time and for what days the time was assigned. The starting month is selected and information is displayed for the next 12 months. This report can drill down to the Employee Details Report.

Employee Attendance Report

The Employee Attendance Report lists the time worked, non-work time assigned and if the employee came in late or left early for each day. Pay codes describe Vacation, Sick, Holiday, Personal and Other. The time frame for this report is one year and displays up to a year's worth of data. This report can drill down to the Employee Details report.

Employee Monthly Activity Report

The Employee Monthly Activity Report breaks down each employee's pay codes by date for the selected month in a calendar view. This report can drill down to the Employee Details report.

Employee Non-Work Report

The Employee Non-Work Report breaks down each employee's non-work pay codes Vacation, Sick, Holiday, Personal and Other per day for the selected time frame. The date range is selectable for a single pay period or for a custom date range. This report is sorted by employee name.

Employee Tardy Report

The Employee Tardy Report lists employees that punched in after the start of their scheduled shift. It includes when they were supposed to punch, the time actually punched and number of minutes of tardiness. The date range is selectable for a single pay period or for a custom date range. This report is sorted by employee name. Employees can be separated by department.

Exception Report

The Exception Report lists employees with exceptions and the date of the exception. The date range is selectable for a single pay period or for a custom date range. Exceptions tracked are Missing Registration, Arrived Early, Arrived Late, Left Early, Left Late, Long Break, Missed In, Missed Break, Missed Break Out, Missed Break In and Off Exception. Employees can be separated by department.

Future Non-Work Report

The Future Non-Work Report list any non-work hours that has been applied to an employee but have not yet occurred, such as vacations, floating holidays and other days off. Time off can be entered in Global Edits, Global Scheduling on individual Employee Scheduling. Employees can be separated by department.

Missing Punch Report

The Missing Punch Report lists employees with missing punch exceptions and the exception date. Employees can be separated by department.

List Reports

Employee Custom Fields Report

The Employee Custom Fields Report lists the user-defined fields and associated data entered for each selected employee. This report can be grouped by department and sorts employees alphabetically by default.

Employee Emergency Contact Report

The Employee Emergency Contact Report lists the emergency contact information for each employee. The report can be grouped by department and lists employees alphabetically by default.

Employee Information Report

The Employee Information Report lists employees and their badge number, ID number, home department and hire date. The years of services is also calculated based on the date of hire. The report can be grouped by department and lists employees alphabetically by default.

Employee Pay Rate Report

The Employee Pay Rate Report lists employees and their badge number, ID number, home department, employee type and pay rate. The report can be grouped by department and lists employees alphabetically by default.

Employee Personal Report

The Employee Personal Report lists employees and their ID number, address, telephone number and date of birth. The report can be grouped by department and lists employees alphabetically by default.

Terminal Information Report

The Terminal Information Report lists each terminal setup on the terminal tab along with the last polled date, last updated date and autopoll information, where applicable. Terminals included are PC600s, FR700s, TouchSations, PC50s and PC60s.

Schedule Reports

Employee Schedule Report

The Employee Schedule Report lists employee schedules for each day selected with the schedule start and end times as well as how many hours are expected to be worked for each day and for the period selected.

Weekly Schedule Report

The Weekly Schedule Report lists employee daily schedules that have been assigned to each day for a 7 day period. Week refers to when the schedule starts and is normally the first day of the pay period. For pay periods longer than 7 days, the date selection must be changed to select the next week.

Management Reports

Benefit Time Report

The Benefit Time Report lists the benefit time each employee is allowed, how much time has been taken and the balance of time left. Each pay code is listed separately, such as Vacation, Sick, Holiday, Personal or Other. The report can be grouped by department and lists employees alphabetically.

Administrator Reports

Access Profile Report

The Access Profile Report lists all of the users and whether they have Administrator or Limited access.

Audit Trail Report

The Audit Trail Report list any changes made to an employee's timecard and who made the changes. This includes added or deleted punches, added non-work time, etc.

Fingerprint Enrollment Report

The Fingerprint Enrollment Report lists the employees that are enrolled and assigned to a TouchStation or Remote Finger Sensor including the employee name, their badge number, the enrolled finger(s), the date and time the finger was enrolled, the verification score and the security level.

Future Punch Report

The Future Punch Report the employees that have punches beyond the currently open pay periods. The punch and the date of the punch will display on the report. This report can be used if the Timecards tab and "There are punches that are beyond the last open pay period" is displayed.